Board Meeting Minutes 2011
Minutes of the1st PARA Board Meeting
January 16, 2011
San-Mig Pub Restaurant
Alabang Town Center
Ramon J. Anquilan, DU1UGZ
Eduardo Victor J. Valdez, DU1EV
Rolando B. Pacana, Jr., DU1RP
Roberto Jose C. Vicencio, DU1VHY
Cesar Maligalig DV1KC
The meeting started at 4:00 PM
Firstly, Ramon Anquilan, DU1UGZ, outgoing president of the Philippine Amateur Radio Association, briefed the board and provided an update on DXØDX and what the PARA has done and provided as assistance to the group.
DU1UGZ also updated the board on the status of our PARA office at the Boy Scouts of the Philippines where PARA will be relocated to a better place in the new building subject to a mutual consent that will formally be covered by a Memorandum of Agreement. We are just awaiting the next meeting with Boy Scouts of the Philippines, pending the BSP Secretary General’s return from his overseas trip.
The board thanked outgoing president, Ramon Anquilan, DU1UGZ for bringing PARA to where it is now providing efficient and timely services to the organization and making it more vibrant, interesting and within reach of affiliate clubs and members.
Elected Members of the Board for 2011 – 2013
Ramon J. Anquilan, DU1UGZ
Eduardo Victor J. Valdez, DU1EV
Rolando B. Pacana, Jr., DU1RP
Roberto Jose C. Vicencio, DU1VHY
Cesar Maligalig DV1KC
The official Comelec certification on the results of the election has been posted on the website as a separate report duly signed by the Comelec Committee.
Members of the board elected among themselves the new operating officers positions and implemented the new set-up discussed and unanimously approved during the Tacloban Hamvention. The result is as follows:
Induction of Officers 2011:
The induction of the Officers was tentatively set sometime after Feb 12, 2011, to be hosted by DX1ER as per their letter of request.
Standing Committee Appointees:
DU1EV – Moved for the appointment of Standing Committee Chairmen: although these appointments are still subject to the acceptance of the appointee.
DU1EV - asked the secretariat to send the Treasurer's report to the Board.
DU1RP – Suggested that PARA has to formally acknowledge the donation of Ka Etoy Del Rosario, DU1HR, through his wife. Jojo Vicencio, DU1VHY, will provide the board an inventory of all the donated equipments.
On Line Election:
DU1EV - suggested the conduct of a special online election that will start tentatively on January 30 until February 5, 2011 for Districts 4, 6, 8 and 9 as they do not have a district director yet. The election will follow the usual procedure of having their nominee to be voted upon and the requirements to qualify as nominee or candidate should be in compliance with the same guidelines as what was followed in the last election.
The registration will be opened 1 week before the online voting. Any nominee or applicant whose application is filed after the deadline of submission shall be disqualified. Only bonafide members of the club registered with the PARA shall be qualified to vote or be a candidate. The filing of candidacy will be 1 week before the election.
In the meantime, the District Directors of 4, 6, 8 and 9 shall continue to manage the affairs of the district until a replacement has been named through election.
Red Cross - MOA
DU1RP – The Philippine National Red Cross through its Secretary General, Ms. Gwen Pang, has followed up on the PARA-PNRC Memorandum of Understanding. The follow up was made after reviewing and appreciating the reports provided by DX5 RADNET’s Nathan Eamiguel, DU5AOK, Bong Jocano, DW5JMJ and Ros Vivero whose detailed reports were very helpful in the Red Cross alleviation efforts. Thanks to DX5RADNET’s continued report on the detailed updates on St Bernard in Western Samar and that of Eastern Samar. Ed Valdez, DU1EV, has been tasked to prepare the draft for the MOU. As a background, Ramon, DU1UGZ and Butch, DU1RP, had a meeting with the Red Cross National Headquarters represented by Ms. Gwen Pang, Secretary General, last year to discuss specific areas of collaboration. The PNRC became more interested after the discussion and appreciating the assistance they can expect from PARA.
The discussion was presented by Ms. Gwen Pang, to the Chairman of PNRC, Hon Richard Gordon where he tasked Ms. Gwen Pang to work on it through a Memorandum of Understanding.
DU1VHY - informed the board that they will be conducting a seminar with the students from Las Piñas School in their preparation for the forthcoming INFEX on February 19, 2011.
PARA Future site:
DU1RP - says that we will write a formal letter to Mayor Herbert Bautista for the future site of PARA similar to the recipients of government land, (i.e., Rotary. Kiwanis, and Lions etc…etc)….
Proposed 2nd Board meeting schedule:
DU1RP – Informed the board that Bobby, DU6BG has invited the board for its 2nd board meeting on Feb 12, 2011 to have it in Iloilo coinciding with the Regatta activities and general membership meeting for the district six (6) clubs. In the same General membership meeting, we hope to have a District Director elected for District 6. DU6BG will also be donating a complete and ready to use VHF Repeater to PARA. The organization will recognize this donation and formally acknowledge it.
With no other matters for discussion, the meeting adjourned at 5:00PM
Minutes of the 2nd PARA Board Meeting
PHILIPPINE AMATEUR RADIO ASSOCIATION (PARA)
St. Joseph School
February 20, 2011
DU1RP Butch led the Invocation.
II. CALL TO ORDER
DU1EV Eddie called the meeting to order at 1:05 pm. He acknowledged the attendance of all those present and thanked our kind host, Bob Garcia, DU6BG. DU1EV checked with the board if all the members have signed up and have access to the egroup for the new board.
DU1EV nominated DU1UGZ Ramon, as Chairman of the Ways and Means and concurrent Internal Auditor. The nomination was duly seconded after which the board unanimously voted in favor Ramon DU1UGZ who unconditionally accepted his additional job.
III. APPROVAL OF THE MINUTES OF THE LAST MEETING
The Minutes of the 1st Board Meeting was then presented to the board by the Secretary General with it, a motion for approval duly seconded was laid on the floor. The minutes were unanimously approved.
DU7RJA – reported to the board the official activities activities of the upcoming Hamvention has been submitted to him by the Chocolate Hills Amateur Radio League (CHARL) for April 16-17, 2011 and have discussed specific activities where only the motorcade (walking) was not pursued. He then submitted the latest activities agreed on. He further discussed the following:
DU1EV – reports that in anticipation of the transfer of the PARA office to the new building sometime in August 2011, he had a meeting with BSP Committee on Business Enterprises Chairman Mr. dela Cruz. DU1EV is negotiating for a roof deck location. DU1EV proposed that PARA will spend for the improvements and that will be covered by a MOA between PARA and BSP.
DU1EV proposed the sales of our old PARA equipments. The proposal was duly seconded, and was thereafter unanimously approved. The board designated the Treasurer, Jojo, DU1VHY to come up with an inventory of all equipments so that old equipments can be unloaded by way of an auction.
DU1RP – Suggested the inventory of all old equipments and he will follow up with Jojo, DU1VHY for a list of equipment donated by the late Ka Estoy, DU1HR.
DU1EV – Suggested that the DU1HR Memorial Station be set-up in the BSP. He suggested proposing this to the heirs of the late DU1HR so that they will hopefully fund the construction expense of PARA office/DU1HR Memorial Station at BSP’s new building.
DU1RP – Briefed the board on the status of MOA/MOU with the Philippine National Red Cross, National Headquarters
At this point he acknowledged the presence of Thelma, DU1IVT and Cherry, DW2CLX.
DU1EV reported to the board the acceptance of Committee Chairmanship of the following:
DU6BG Bobby moved for the permanent designation of Robin Go, DU9RG as permanent Chairman of the Awards Committee.
DU1EV – Mike, DU1XX already submitted to DU1EV the draft rules for the VHF/UHF contest and Kids’ Day. As soon as it is finalized, they shall be posted in the website. The board approved the dates for the said events, May 14, VHF/UHF contest and June 18, Kids Day.
DU1UGZ – All other Districts (DU4, 6, 8 and 9) will have their District Managers on a hold over status and they shall represent their district in the board meeting at the 79th Hamvention in Tagbilaran,
DU6AB, Fr, Aris – Endorsed Bob, DU6BG, as District Manager for District 6.
DU1EV – Acknowledged the endorsement by Fr. Aris, DU6AB and suggested that DU6AB formally nominate DU6BG as candidate in the upcoming election for DU6. Fr. Aris said, that he will formally nominate DU6BG as Director for DU6 in the upcoming electronic elections for DU6.
DISTRICT MANAGERS REPORT
DU1LC, Nards, reported to the board on the activities so far of District 1 like the continuous club net calls, seminars and usual general membership meetings. A scheduled District 1 meeting will be held right after this board meeting. He plans to continue asking for volunteer net control stations for the PARA Saturday 2m net call on 144.740MHz. He reported also the participation of different clubs in support to the QC International Marathon RUNNEX last December lead by DU1EV, Eddie, as the official communications arm. He said he is still trying to familiarize himself with the functions expected of a District Manager for District 1 but will do his best hereon.
DU2LX Joey started by thanking PARA for its support and assistance during the recent typhoons. In addition, Joey reported the following:
DU1EV acknowledged the suggestions of DU2LX for revenue generation for PARA. He requested DU2LX to provide the board with legal basis for these fund raising and revenue generating measures though partnership with the government via public-private partnership.
DU3LCA, Alex, District 3 Manager – Absent
DU4MX, Father Sonny, District 4 Manager (Hold over pending election) – Absent
District Manager (proclamation on hold to date) - Absent
DU6BG, Bobby (Hold over pending election) reported on the following:
DU7RJA - As of 2011 Only 3 Club are members of PARA
CARL (DX7CA) President: Frederick D. Medina, 4F7FDM
CHARL (DX7BC) President: Gerry Mamerto, DU7BBY
NORAD 7 President: Querubin V. Alcantara, DU7DDJ
Suggestions, comments, and concern raised by local clubs and members of District 7 thru SMS:
From NORAD 7: (SMS)
Tnx and 73 – DU7DDJ
Districts 8 & 9
No representatives – no reports due to no candidates and no proclaimed winners yet
DU1IVT Thelma suggested to the board the need for the revival of the Amateur Radio Consultative Panel (ARCP) to address the roots of some, if not all, the problems concerning amateur radio service.
VI. TREASURER’S REPORT
With the absence of DU1VHY, Jojo, the board has yet to receive reports on the Income Statement, Cash Position and Merchandise Inventory of PARA.
VII. OTHER MATTERS
The board reiterated its gratitude to DU6BG Bobby, for his accommodation allowing the use of St. Joseph School’s conference room and for the sumptuous meals provided the board during their stay in District 6.
Meeting adjourned 4:00 pm.
Rolando B. Pacana, Jr., DU1RP
Minutes of the 3rd PARA Board Meeting
Held on August 13, 2011 at the UCC Trinoma, Quezon City
The meeting started at 11:30A.M.
DV1KC – led the invocation
DU1EV – Started the discussion regarding the upcoming PARA Anniversary. He asked asked the board if they would like to hold it at the Kaban Ng Hiyas, Mandaluyong City, where we held the activity in 2010. As the venue does not charge rental, the board unanimously approved the choice of the Kaban ng Hiyas as the venue for the 79th PARA anniversary. The board requested DU1VHY to reserve the venue and prepare the program of activities.
The Kaban ng Hiyas unfortunately has this policy of Mandaluyong City First, meaning, even if we are able to reserve the venue, we could be bumped off at anytime by the City of Mandaluyong. Should we be bumped off, the Board should look for an alternate venue.
Subject to the availability of the venue, the tentative dates for the anniversary are the following:
Dec. 3, 2011 – 1st choice
Nov. 12, 2011 – 2nd choice (alternate )
Nov. 28, 2011 – 3rd choice (if declared a holiday commemorating Bonifacio Day)
Time : 8:00 – 5:00 PM but the main activities will be between 10:00 am – 2:00 PM
Registration – no registration fee, but PARA shall engage a caterer and participants will pay for the price of the food at cost. The PARA Secretariat will take charge of looking for a caterer. Menu will be subject to approval.
The activities on the anniversary will include an auction of the old equipment of PARA.
Election of District Managers who have no incumbent
Districts 4, 6, and 8 have nominees who have accepted their respective nominations. District 9 has a nominee who has yet to accept his nomination.
The Board directed the Secretariat to contact the members of concerned districts to find out if they have other nominations to submit and to secure the acceptance of their nominees.
The Board requested DU1UGZ to contact the IT professionals who previously set up the electronic election. After due notice to the districts concerned, and once the voting system via internet is in place, the elections for the said districts shall commence.
Transfer of Office:
The PARA Secretariat informed the board that PARA shall have an office space at the 4th floor of the new BSP building. The rental and its size will be discussed in a BSP meeting soon.
DU1UGZ advised the board that the battery will not leak inside the watch even though it has expired.
It will not be a problem to remove and replace the battery. The watches may be sold at the same reduced price of P800.00.
DU1VHY – CFO – read the financial report (Cash Position, Summary of Receipts and Disbursements, Schedule of Merchandise Inventory, List of paid clubs 1 - !X).
Ramon, DU1UGZ asked about an item in the treasurer’s report about a disbursement under Food and Drinks (Board Meeting). He stated that in every Board Meeting, the Board Members pay for their own food. The Board members have not charged any single centavo for food and drinks they consume during a Board Meeting. Dolores DU1DLY admitted that she has erroneously posted an item as food and drinks for a Board Meeting when it should have been representation expense for the office.
DX1MK – submitted to PARA, a formal complaint regarding jammers/interference to their assigned frequency on two meters (VHF)
DU1EV reported that the formal complaint of DX1MK has been endorsed to the NTC for proper action. He provided DV1KC a copy of the endorsement letter of PARA duly received by the NTC
DU4DF – says that EchoLink is being used by non-amateurs
DU1LC – requested for a copy of the PARA ID to be posted in the DX1ER website so that each of their members will see that they have expired memberships, to encourage them to renew their membership in PARA. The board approved the request of DU1LC and instructed the Secretariat to email the same in low resolution so that the file would not be too big.
PARLINC INC. – wants to apply for a specialty club. The board conditionally approved the application, subject to the submission of the documentary requirements of PARA.
Bohol Hamvention – CHARL has sent its report. The Secretariat will forward the report to the Board on Monday.
IARU – dues to be paid the same using the same figure of last year’s number of transmitting PARA members as soon as possible.
DX0DX Members - As decided by the board, the Secretariat
will forward the email of the DX0DX members to Chris, VK3FY
The meeting adjourned at 2:00 PM.
Minutes of the 4th PARA Board Meeting
November 30, 2011
Ayala Greenfields Clubhouse
The meeting started at 11:30 AM
Invocation by DU1RP
The board first listened to the presentation of the minutes of the previous board meeting held at Trinoma in Quezon City where Butch, DU1RP moved for its adoption, it was duly seconded by Jojo, DU1VHY and thereafter unanimously approved by the board.
The next point of discussion covered the transfer of PARA office to the new BSP Building that was scheduled for December 1 – 4, 2011. This activity will solicit volunteers in moving to the new building PARA equipments. The board likewise decided to sell or give away the old and dilapidated chairs and tables.
It was agreed that this activity will provide the board a more detailed status of PARA equipment to determine its usability, reparability or subject for disposal through auction. It was further agreed that PARA will find a suitable location for files that still are active or needs to be kept as they are still important. The board will look into possible locations that include a container van in the premises of Jojo, DU1VHY farm in Laguna. Unanimously agreed was the disposal of 5 years and above to decongest storage capacities. The air condition unit presently used by PARA will temporarily be safe kept at Butch, DU1RP, home.
An evaluation of the recent PARA Anniversary was discussed where registered attendance was at 100+. This proceeded to the discussion of the 80th PARA Convention where the board was hopefully looking at Baguio City as the next venue. And hosted by DX2AAA or should it be otherwise, Clark is being considered as alternative venue. This will be discussed with District manager Alex Laguisma, DU3LCA.
ARCP – The board was briefed by Ed, DU1EV and Ramon, DU1UGZ on its status. Accordingly, on the question pool, Engr. Danny Cuenca approved the pool of questions that will be provided by the question pool committee and solicited from hams. The question pool committee is presently comprised of Thelma, DU1IVT, Melvin, DU2BMD, Ramon, DU1UGZ, Manong Max, 4F1BYN, Ramon DU1FV and Hogie, DU1XX. The further updates on ARCP included some amendments on Executive Orders already submitted to the Office of the Executive Secretary in Malacanang. Any updates will be disseminated as they come in. One specific area that has already been approved was the collation of a data base where a copy of NTC logbook will be provided to PARA. In this ARCP activity, a call book will be best prepared based on filed data base.
Jojo, DU1VHY, presented his Treasure’s Report and highlighted on PARA’s 2 year back log on IARU dues. Upon motion of the Treasurer duly seconded, the Board unanimously approved to update its IARU dues. The Treasurer was directed to prepare the funds for the payment of the IARU dues as soon as possible.
To augment its dwindling funds the board unanimously agreed on some fund raising activities around April of 2012. Among the suggestions were: a shooting competition is first to be held at Camp Karingal. Butch will seek the help of General Samuel Pagdilao. DU1RP was tasked to present a feasibility study on this matter. The possibility of a golf tournament was also explored. DU1UGZ was tasked to present a feasibility study on this matter.
The board tackled the appointment of Committee heads for 2012, subject to the acceptance of the nominees, and has agreed on the following:
The meeting was adjourned at 2:00 PM
Rolando “Butch” Pacana, Jr., DU1RP
© Philippine Amateur Radio Association 2012